DATE: October
10, 2007
TIME: 5:30 p.m.
PRESENT: Russ Gilmour, Floyd Combes, and
Joe Hermes
ABSENT: Frank Studer and Marty Orr
NON-MEMBERS
PRESENT: Mayor Roy
Strong, Ken Jeffries, members of the public – Judy Wunderlich, Phyllis Milton,
Mary Hunt, Catherine Bottino and Rita Johnson
Alderman
Gilmour made a motion and Alderman Hermes seconded to open the Water Sewer
Streets & Alleys at 5:30 p.m.
All yes. Motion passed.
Alderman
Combes made a motion and Alderman Gilmour seconded to approve the minutes as written and place on file. All yes. Motion passed.
DISCUSSION: Wilmington
Garden Club – Children’s Memorial Garden
ACTION: Judy Wunderlich spoke on behalf of
the Wilmington Garden Club. The Wilmington
Garden Club has funds available for the installation of an underground
sprinkler system at Children’s Memorial Garden, which will be installed in
spring 2008. The Club’s concern is
whether or not the City would take the responsibility of maintaining the system
once it was installed. All present
committee members agreed that the City will be responsible for the system once
it is installed and will perform annual maintenance (blowing the pipes in the
fall). A systematic reminder will be
established with the Public Works Department to perform this task on annual
basis in the fall before the first frost.
DISCUSSION: Purchase of New
Trucks
ACTION: Ken Jeffries presented the
committee with a summary from four dealerships for the purchase of two new
trucks. After reviewing the summary the
committee agreed to bring to full
council the approval to purchase the vehicles from South Oak Ford.
DISCUSSION: Sewer Plant
Update
ACTION: The
following information was provided by Rogina:
09/03–Contractor has electric service on site
09/04–Engineer continues reviewing equipment shop
drawings
09/14–Contractor
installing influent piping and sludge piping in final clarifiers
09/17–Iron
workers setting steel in east clarifier
09/20–Contractor
submits Pay Request #1 and Change Order #1
09/28–Contractor
poured concrete base slab in east clarifier
DISCUSSION: Update on
Hiring Part-Time Seasonal
ACTION: Gary VanDuyne has a call out to hire someone part-time seasonal to
assist with the leaf removal program
DISCUSSION: Fire Hydrant
Painting Update
ACTION: Ken Jeffries stated that 60 of the 200 hydrants have been painted.
.
DISCUSSION: Ryan
Street Project
ACTION: Alderman Hermes stated that a timeline needs to be established to get
this project completed. The properties
along Ryan Street need to be purchased as soon as possible. The goal is to have a three lane road
leading into the school.
Alderman
Gilmour stated that once the Ryan Street project is completed Kankakee Street
needs to be closed where it meets Kahler Road due to this corner being highly
dangerous. The committee would like to
have a landscaped cul-de-sac with a turning radius for the street sweeper. Putting up barricades to close off the
street is not an option.
DISCUSSION: Stewart Street
ACTION: Alderman Gilmour wanted to confirm that when Stewart
Street is repaired after being torn up from installing the new sewer lines if
gutters would be placed in the road.
Mayor Strong confirmed with Alderman Gilmour that there is a storm drain
on Stewart Street and did not see why there would not be gutters placed in the
road. Alderman Gilmour also stated that
sidewalks should be put in place.
DISCUSSION: Water Meter Replacement
ACTION: Ken
Jeffries presented the committee with a list of approximately sixty-five
addresses where water meters have not been replaced. The committee members encouraged Mr. Jeffries to follow the
ordinance in place and send register letters to those residences with a 90-day
term to comply.
Alderman
Gilmour made a motion and Alderman Combes seconded to close the meeting at 6:05p.m. All yes. Motion passed.
The
next meeting of this committee is scheduled for Wednesday, December 12, 2007 at
5:30pm.