CITY OF WILMINGTON

1165 S. Water Street

Wilmington, IL 60481

815-476-2175

TO: Mayor Orr & City Council Members

FM: Tony Graff, City Administrator

Cc: City Staff, Consultants & Media

RE: City Administrator’s Update

DATE: April 7, 2011

Additional Motor Fuel Tax Allotment: The bids were opened and D’Construction was the low bidder at $41,567.08 which will be presented to the City Council on April 6^th for approval. This project will befin after April 15^th and includes alleyway pavement, sidewalks, ADA ramps and other streetscape work in the downtown area.

DCEO Grant ($150,000) RT 53 Improvements & Pedestrian Bridge: The Bridge is tentatively scheduled for placement during the week of April 25^th. The goal is to have the work completed by May 5^th.

Police Facility Site Assessment: This is on hold the School District will be discussing our proposal at their April 13, 2011 school board meeting. An update will be discussed at the City Council meeting on April 19^th and at the Finance Committee Meeting on April 19^th Healy Bender will have an updated presentation regarding their scope of architectural services for preliminary design and site assessment for the Booth Central School location, along with construction management services regarding the demolotion of Booth School.

Water Plant Maintenance and Plant Assessment, Intake Screens: This project has been advertised for bid on February 28, 2011; bid opening has been extended because no bids were received because of the Disadvantage Business Enterprise publication requirement needs to be published 15 days before the bid opening as an IEPA regulatory loan requirement. This was discussed at the pre-bid meeting with the perspective bidders. Howard Hamilton is working closely with the contractors.

Chestnut Property – Property for Sale: No activity, I contacted the one potential buyer and he is still thinking about submitting an offer.

Drug Free Coalition Grant Update: The Project Coordinator Megan Cassidy began her first day on March 7, 2011 and she has been introducing herself around the City. The lease agreement has been completed for their new office space at No Box It in Winchester Plaza.

NIMS Compliance Update: ESDA Director Dennis Housman is preparing the training schedule to begin the process for City Staff to receive certification. Our goal is to have training begin in April.

Forked Creek/Kankakee Street Bridge: Phase 1 engineering has begun.

Claypool Drainage District Meeting: Here is a brief summary prepared by Tim Juskiewicz P.E. Hamilton Engineering of what was discussed at the Grundy/Will joint meeting on March 16, 2011.

• There were about 12 government bodies including cities, villages, townships and Grundy County in attendance.
• They are interested in pulling together into one group to go after federal funding to conduct a hydrologic and hydraulic study of the Claypool Drainage District.
• The group would like North Central Illinois Council of Governments (NCICG) to prepare a grant application to secure DCEO Disaster planning dollars to fund the study.
• The group decided that Grundy County would be the point of contact (sponsor) for the application.
• The application would be for $300,000 in grant funds with no required match.
• The group also feels that to give their application the best chance that they need to put some funds into the project.  This would show that everyone in the group has committed to the project (local buy-in). 
• How much each entity would contribute has not been determined.
• There is another meeting next month on 4/13 at 4pm at the same location, Will Pioneer Seed office in Mazon.

Hamilton Engineering will be assessing how much of the City is in the Claypool Drainage District and will provide the City an exhibit.

RT 53 & New River Road Intersection Improvements (IDOT Project): The final design plans have been reviewed and submitted with the City’s recommendation for a bike trail, interconnect with the RT 53/Peotone Rd intersection and pre-emption equipment.

I-55 Interchange Plans for Lorenzo Road and RT 129: IDOT is preparing to have the public forum in April. When I received a confirmed date an email will be sent and IDOT will have a press release announcement. Also, RT 129 Southbound Exit is being structurally analyzed and there is a good possibility that this exit maybe closed this summer. More information will follow as I continue to meet with IDOT.

Community Development Block Grant: The televising will begin after approval of the proposal ($3,800) by City Council on March 15, 2011.

Widows Road Street Overlay Project: The bid for this project will be in the Free Press Newspaper on March 23, 2011 and the bid opening will be April 1, 2011.

IDOT Public Meeting for Rte 55 at Lorenzo Road & Route 129 Interchange.

Date: April 12, 2011

Time: 4:00 pm to 7:00 pm

Location: Wilmington High School