Chapter 31 ELECTED OFFICIALS

The mayor shall be elected for a 4-year term and shall serve until his successor is elected and qualified as provided by statute. (‘69 Code, § 31.001)

The mayor shall be the chief executive officer of the city and shall perform such duties as may be required of him by statute or ordinance. He shall have supervision over all of the executive officers and employees of the city and shall have the power and authority to inspect all books and records pertaining to city affairs and kept by any officer or employee of the city at any reasonable time. (‘69 Code, § 31.005)

The mayor shall appoint all officers of the city whose election or appointment is for a period of less than one year. Any vacancies occurring in an appointive office shall be filled in the same manner. Appointments in excess of a 1-year term shall be with the consent of a majority of council. (‘69 Code, § 31.010)

Whenever there is a dispute as to the respective duties or powers of any appointed officer of the city this dispute shall be settled by the mayor after consultation with the city attorney. The mayor shall have the power to delegate to any appointed officer any such duty which is to be performed when no specific officer has been directed to perform this duty. (‘69 Code, § 31.015)

During a temporary absence or disability of the mayor, the city council shall elect one of its members to act as mayor pro tem, who during the absence or disability shall possess the powers of mayor as provided by statute. (‘69 Code, § 31.020)

The mayor shall act for and on behalf of the city on formal occasions and receptions. In his absence or inability to attend any function the council may select any other officer to so act. (‘69 Code, § 31.025)

The members of the council shall be elected and serve a four-year term as provided by statute. The council shall be the legislative division of the city government and shall perform such duties and have such powers as may be authorized by statute. (‘69 Code, § 31.050)

The regular meetings of the city council shall be held in the council room, City Hall, 1165 S. Water St., Wilmington, IL on the first and third Tuesdays in each month at the hour of 7:00 p.m. If the regular meeting falls on a legal holiday, the meeting shall take place on the next day at the same hour and place. Adjourned meetings may be held at such other times as the council may determine. (‘69 Code, § 31.055; Am. Ord. 933, passed 1-16-85; Am. Ord. 1156, passed 10-20-92)

Special meetings of the council may be called by the mayor or three aldermen, provided written notice of the meeting is given to each member of the council at least 24 hours before the time set for the meeting. In case all the elected members of the council are present at any special meeting then the requirement of notice shall be unnecessary and shall be deemed waived. (‘69 Code, § 31.060)

The mayor shall be the presiding officer of the council at all regular or special meetings and when the council meets as a committee of the whole. (‘69 Code, § 31.065)

A majority of the elected members of the council shall constitute a quorum thereof. No ordinance shall be passed except upon the favorable vote of a majority of the elected members, as provided by statute. (‘69 Code, § 31.070)

The following shall be the standing committees of the city council:
(A) Finance, administration and land acquisition committee;
(B) Ordinance and licenses committee;
(C) Water, sewer, streets and alleys committee;
(D) Personnel and collective bargaining committee;
(E) Buildings, grounds, parks, health and safety committee;
(F) Police ESDA committee;
(G) Anyone wanting to be on the agenda will notify the mayor or city administrator at least two days prior to the regular meeting. (‘69 Code, § 31.080; Ord. 944, passed 8-6-85; Am. Ord. 1576, passed 7-15-03; Am. Ord. 1641A, passed 8-17-04)

(A) The city council shall appoint the members of all standing and special committees as it may deem necessary.
(B) Every committee of the council shall consist of five aldermen including co-chairmen unless the city council shall provide otherwise. In the case of the committee on personnel and finance, that committee shall be composed of the chairmen of all standing committees designated in Section 31.16. (‘69 Code, § 31.090; Ord. 944, passed 8-6-85; Ord. 1115, passed 1-8-91; Am. Ord. 1641A, passed 8-17-04)

No person shall disturb any regular or special meeting of the city council or of any committee thereof or behave in a disorderly manner at such meeting. Any person violating any provision of this section shall be fined not less than $25 nor more than $750 for each offense. (‘69 Code, § 31.100; Am. Ord. 1582, passed 7-15-03)

The order of business at meetings of the city council shall be as follows:
(A) Pledge to the flag;
(B) Approval of minutes;
(C) Mayor’s report;
(D) Citizen’s comments;
(E) Treasurer’s report;
(F) Planning and zoning commission report;
(G) Police commission report;
(H) Downtown revitalization report;
(I) Committee reports;
(J) City administrator’s report;
(K) Attorney’s report;
(L) Anyone wanting to be on the agenda will notify the mayor or city clerk at least two days prior to the regular meeting. (‘69 Code, § 3.001; Am. Ord. 1576, passed 7-15-03)

No vote or action of the city council shall be rescinded at any special meeting unless there are present at the special meeting as many members of the council as were present at the meeting when the vote or action was taken, as provided by statute. (‘69 Code § 3.005)

At the request of any 2 members of the council, any resolution submitted to the city council shall be reduced to writing before being voted on. (‘69 Code, § 3.010)

No person other than the mayor or a member of the city council shall address that body at any special or regular meeting of the council except on consent of a majority of the members present. (‘69 Code, § 3.015)

The rules of order, other than those prescribed by statute, may be suspended at any time by the consent of a majority of the members present at any meeting. (‘69 Code, § 3.020)

Robert’s Rules of Order shall govern the deliberations of the city council except when in conflict with any of the foregoing rules. (‘69 Code, § 3.025)

The city clerk shall be elected and serve for a 4-year term and until his successor is appointed and qualified as provided by statute. (‘69 Code, § 31.150)

The city clerk shall seal and attest all contracts of the city and all licenses, permits, and other such documents which require this formality. (‘69 Code, § 31.160)

The clerk shall turn over all money received by him on behalf of the city to the city treasurer promptly on receipt of the same and shall give a statement as to the source thereof. (‘69 Code, § 31.165)

The clerk shall keep accounts showing all money received by him and the source and disposition thereof, and such other accounts as may be required by statute or ordinance. (‘69 Code, § 31.170)

In addition to the record of ordinances and other records which the clerk is required by statute to keep; he shall keep a register of all licenses and permits issued, the payments thereon, a record showing all of the officers and regular employees of the city, and such other records as may be required by the council. (‘69 Code, § 31.175)

The clerk shall be the custodian of the city seal and shall affix its impression on documents whenever it is required. (‘69 Code, § 31.180)

The clerk shall be the custodian of all documents belonging to the city which are not assigned to the custody of some other officer of the city by the mayor or council. (‘69 Code, § 31.185)

The clerk shall keep and maintain a proper index to all documents and records kept by him so that ready access thereto and use thereof may be had. (‘69 Code, § 31.190)

In addition to the duties herein provided the clerk shall perform such other duties and functions as may be required by statute or ordinance or approved by council. (‘69 Code, § 31.195)