Chapter 38 FUNDS SOLICITATION

All funds raised by any department or agency of the city shall be deposited in an approved depository. All expenditures from such funds shall be drawn only by checks signed by the president or vice president and countersigned by the secretary or treasurer of such department or agency after specific approval of such expenditure by the members of such department or agency. (Ord. 934, passed 1-5-85)

Each such department or agency organized for the purposes provided in Section 38.01 shall elect the following officers:
(A) President--who shall be the chief executive officer or administrative officer of such department or agency, such as the police chief in the police department, the fire chief in the fire department, or the superintendent or director of any other department of the city. No other person shall be eligible to hold the office of president unless the chief executive officer or administrative officer declines to serve.
(B) One or more vice presidents--who shall be members of such department or agency.
(C) Secretary--who shall be a member of such department or agency.
(D) Treasurer--who shall be a member of such department or agency.
Elections for such officers shall be held in July of each year. All members in good standing of such department or agency shall be entitled to vote. The person receiving the most votes from the members of that department or agency shall be declared elected. A list of the names of each elected officer of such department or agency shall be delivered to the mayor and city council. (Ord. 934, passed 1-5-85)

Any funds raised or solicited for use by such department or agency shall be subject to audit by the auditor appointed by the city to audit its books and records, and a separate report of such audit shall be reported to the mayor and city council with the audit of the city’s records. The fiscal year for the books and records kept by such department or agency shall be the same as the fiscal year of the city. (Ord. 934, passed 1-5-85)